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Reserve the Community Room or Study?

Stop by the Front Desk or call 269-695-3681 to make a reservation. At this time, reservations for the Community Room are not being accepted until after June 1, 2025.

Reservable Spaces Policy

The Community Room and The Study are available for general public use during library hours of operation. Special Events outside of library hours will only be available by approval of the Library Board of Trustees. The Library reserves the right to not accept a reservation for use of either space due to staff limitations or use for library programming.

Scheduling priority is given to library programming and meetings. Those using the space must adhere to the library’s Patron Behavior Policy and room occupancy limits.

The Community Room is located on the library’s second floor and is accessible by stairs and elevator. The maximum capacity of the room is 100 people. Public bathrooms are located on the same floor. The room includes a kitchenette with a refrigerator/freezer, sink, microwave, coffee pot, and electric kettle. A portable screen with a Wi-Fi enabled computer is available upon request.

The Study is located on the library’s first floor near the Front Street entrance. During certain hours of the day (subject to change as needed), this space is available as a shared quiet work space for all library patrons. It may be reserved for individuals or small groups (up to 15) on a limited basis. The room includes a computer, display screen, and virtual meeting camera available for public use. Bathrooms are available on the same floor.  

The library welcomes all community members to use the available spaces, and requests for the use of reservable spaces during regular library hours will not be denied due to the content of the meeting. Permission to use a library space does not constitute or imply the library’s endorsement. Special Events outside of library hours must meet the criteria described in this policy and be approved by the Library Board of Trustees at a regularly scheduled board meeting.

FEES

  • The Community Room is available to rent for $25 an hour for up to 4 consecutive hours per day. A $50 deposit is required. This deposit will be refunded as long as the space is returned to its original condition, including the removal of all trash and furniture returned to its original location. Payment is due at the time of reservation. If a reservation is canceled more than 48 hours in advance, all fees will be returned. Cancellations less than 48 hours in advance are not eligible for a refund.
  • The Study is available for $10 an hour for up to 2 hours a day. No deposit is required, but if the space is not returned to the same condition it was received (including the removal of all trash) the individual/group may be banned from further use. Payment is due at time of use.
  • Nonprofits and community groups/clubs that are open to the public are not charged a fee for use, up to a monthly limit of eight (8) hours per month. The refundable $50 deposit for The Community Room is still required. After this limit is reached, nonprofits and community groups/clubs are subject to the established fees.
  • Students may reserve The Study for up to one (1) hour per day for individual or group study at no charge, up to a monthly limit of five (5) hours per month. A student ID or other identification from a school or college is required to qualify as a student.
  • Those renting these spaces are responsible for any and all damages that may occur to library facilities, equipment, or furniture during their use.
  • Set up/Clean up must occur within your rental time. Rentals that exceed their original rental time by more than 15 minutes will be charged for the next hour of use. If a rental exceeds library hours for any reason, an additional charge of $50 will be applied.
  • All fees for previous rentals must be paid before scheduling a new rental.

 

RESERVATIONS

  • For The Community Room, reservations must be made at least three (3) library business days in advance and no more than three (3) months in advance. 
  • For The Study, use may be granted with no advance request if the space is available, and may be reserved up to three (3) months in advance.
  • Use of these spaces is only available during regularly scheduled library hours. 
  • Set up and tear down must be included in your rental time—these spaces will not be available before or after a rental for these purposes.

FOOD & DRINK

  • Food and non-alcoholic drinks are allowed in both spaces. 
  • Cooking on library premises is not allowed. Food and drink may be reheated in the available microwave in The Community Room during rental of that space. 
  • Electric buffet warmers and drink warmers are permitted. No open flames are allowed in the library.

DISPLAYS AND DECORATIONS

  • No nails, tacks, staples, or any other penetrating items may be used on any surface, including walls, floors, and furniture. No tape may be used to adhere items to walls or windows. 
  • No displays may be set up outside of the rental space, or in the window visible from Front Street. The Community Room does include the vestibule immediately outside of the double doors in the rental, but does not include the hallways or bathrooms.
  • Glitter, paint, confetti, birdseed, silly string, and other similar items are not permitted.

NOISE

  • Activities in The Study must be kept at a volume appropriate for a library space. Recorded and performed music is not allowed. Media viewed on any library device or personal device must be kept at a low volume that cannot be heard outside of the room.
  • Activities in The Community Room may include music at a reasonable level, as well as other media viewed on any library device or personal device. Noise that can be heard on the library’s first floor will be considered too loud and those using the space will be asked to make adjustments.

APPROPRIATE USE

  • Activities in The Study and The Community Room will be limited to those appropriate for an indoor, general meeting/event space. No use of power tools or other dangerous equipment will be permitted. No activities that require safety or sports equipment, such as tumbling mats, will be allowed.

SET UP/CLEAN UP

  • Tables and chairs are available in both spaces. Library staff will not set up furniture for your event. Plan accordingly to include set up time in your rental.
  • Furniture should be returned to the orientation it was found in at the end of your rental.
  • It is expected that the space will be cleaned to its original condition at the end of your rental. This includes removing all trash, dirty dishes, and cleaning any surfaces as necessary. A vacuum and basic cleaning supplies will be made available. 
  • If the space is not left in the condition it was found, the library reserves the right to keep the $50 deposit required to reserve The Community Room.
  • If The Study is not left in the condition it was found, permission to use the space in the future may be revoked.

SPECIAL EVENTS OUTSIDE OF LIBRARY HOURS

  • Special Events outside of library hours must be approved by the Board at a regular meeting of the library Board of Trustees and meet all of the following criteria:
    • Special Events outside of library hours are only available in The Community Room and an additional $100 Special Event fee will be added to all existing fees.
    • Special Events must be open to the public free of charge. Suggested donations to the event host are acceptable.
    • Special Events must be hosted by a community nonprofit, community group/club, or business. Personal events such as birthday parties, wedding receptions, etc, do not qualify as a special event even if they are open to the public.