Members of Board and Meetings

Board meetings are held the 2^nd Wednesday of each month at 6:30 p.m. in the local history room. The public is welcome to attend. Any changes in meeting day and time will be posted in the library and on the website.

President:  Rebecca Kaltenbach

Vice-President:  Dianne Ross

Treasurer:  Janet Kuhn

Secretary:  Mary Lysy

Trusteees:  Craig Sumerix 

                    Gina Nurenburg

                    Debi Brooks

Regular Board Meeting Minutes

January 11, 2012, 6:30pm

Call to Order: President Becky Kaltenbach called the meeting to order at 6:37pm. Board members Janet Kuhn, Debi Brooks, Mary Lysy, Craig Sumerix and Diane Ross were present.  Gina Nurenberg was absent; Director Kate Scheid represented the library staff.

Adoption of Agenda:  Kate added EPLI policy under Old Business.

 Recognition of Visitors:

Denise Bibbs asked Kate and the board to reinstate her son's library privileges; Kate presented a list of parameters for behavior over a probationary period that Denise and her son agreed to honor.

Community Concerns: None.

Routine Business:

·        Correspondence: None

·        Minutes: It was noted that Gina served as acting secretary at December's board meeting when Mary was called away on short notice.  Thank you Gina!

·        Financial Reports and Approval of Expenditures:  Kate created a purchase v. circulation chart for the month of December 2011 to gauge patron tastes.  Circulation overall is down.  Kate purchased a large quantity of stamps in anticipation of the postal rate hike.  Some tax revenue has come in.  Kate will check on credit cards at the United Federal Credit Union.  Kaltenbach moved to accept the financial reports as presented, Brooks seconded.

Old Business:

·        Community building studies update: Kate will meet with Mark Moreno to schedule community input meetings pertaining to building upgrades.

·        Health care coverage resolution: Janet proposed that the board adopt the following resolution:  as of January 1, 2012 the library will offer to qualified employees a benefit package that includes medical, dental and vision coverage, with the library providing 80% of the premium costs and the employees contributing 20%.  Kaltenbach seconded the proposal.  Vote:  Brooks, yes, Lysy, yes, Sumerix, yes, Ross, yes.

·        Joining the DDA: After some consideration the board unanimously voted to decline membership in the Downtown Development Association.  Kaltenbach would like to attend a DDA meeting with several other board members to explain the library's position on the matter.

·        Asbestos: Lysy will look at her collection of materials pertaining to the initial renovation of the library building to find information about asbestos that may have been found.

·        Bylaw Updates: Tabled.

·        EPLI policy: The board is now covered, at a cost of $325 per year.

New Business:

·        Review hours open: Kate proposed a new schedule for the library's operating hours, which would include opening at 9am several days a week and closing at 8pm on other days.  Patrons have asked periodically that we open earlier; Kate will look into the matter further.

·        BACC website: The board decided not to continue having the library featured on the Chamber of Commerce website.

·       BACC Annual Dinner: Janet and Becky may attend.

·       Staff Training Days: Kate is scheduling staff training for January 31 and July 31.  The library will close on those days.

Committee Reports:

·        Public Relations: Kuhn moved to accept the PR policy as presented at the December meeting with one minor deletion.  Dianne Ross seconded the motion.  Vote: Brooks yes, Lysy yes, Sumerix yes, Kaltenbach yes.

·        Library Policy: None.

·        Personnel - upcoming changes: Kate said she is considering reducing and eventually phasing out one staff position.

·        Building - expand membership: Kate would like to include community members on the library building committee, preferably someone with experience in maintenance or construction.

·        Budget and Finance-investment: Interest rates are very low at the time, and the finance committee is reluctant to tie up library funds under the circumstances.

·        Technology: None.

Director’s Report:

·        Stricter enforcement of teen behavior standards has reduced the amount of disruption in the library.  There are still some intimidating individuals who present problems.

·        The Food for Fines program forgave approximately $130 in fines over the holiday.  This means we provided at least 130 items to RAM and likely more as some patrons just donated food without having any fines.

·        John Urschel is researching Buchanan's participation the civil war as he is in Georgia for the month of January.  He believes he can design a publication on the subject that we can sell.

·        Upcoming events:  Girls/Boys Night Out in February and March, Dr. Seuss' birthday in March, Senior after hours event in April and a Prince/Princess party in June to kick off Summer Reading.

Questions and Comments from the Board: None.

Adjournment: 8:20pm

Next Meeting: February 8^th, 6:30pm

Respectfully Submitted,

Mary Lysy, Board Secretary